Terms and Conditions for all AM&S vendors
1) Requirement for Quality Management System
Suppliers of materials, products or services (hereinafter referred to as "product") which becomes a part of AM&S deliverable product shall maintain a quality management system compliant it ISO9001 or AS9100.
2) Certification of Product
Each shipment of product shall be accompanied with applicable certifications and/or test reports as required by specification to which the supplied product complies. At minimum, Supplier shall certify compliance with the requirements of AM&S purchase orders.
Identify the revision level of the engineering specification to which it certifies compliance. If the PO does not specify the revision level, then the latest issued should be the revision level that applies to this purchase order.
Be signed, stamped or provide some means of identifier of the person(s) who make such certification, including the date of certification.
If the product has limited shelf life, said certificate shall have adequate information such that the remaining shelf life can be determined as required in the applicable specification(s). Unless otherwise specifically allowed in the PO, all shelf life limited product should have at least 6 months remaining shelf like open delivery to AM&S.
3) Nonconforming Product – Corrective Action
Supplier should not delivery known nonconforming product unless specifically authorized by AM&S.
Should Supplier discover that nonconforming product was delivered to AM&S (without specific authorization), Supplier shall provide written notice of such delivery specific to the AM&S PO, the specific nonconforming product, and each Packing List number and date of said Packing List with a complete description of the non-conformance.
Should AM&S discover nonconforming product was delivered from Supplier. AM&S will notify supplier and, if required, request corrective action investigation by the supplier.
4) Notification of Change
Supplier shall notify AM&S, in advance of shipment, of any changes in product, processes, suppliers, or location of manufacturing facility. If required by AM&S or AM&S customers, Supplier should obtain written approval of said changes prior to shipment to AM&S.
5) Flow down of Requirements
Supplier shall flow down the requirements of this PO to Supplier’s sub-tier suppliers. This includes appropriate controls to assure compliance to requirements in designs and specifications.
6) Records Retention Requirements
Supplier shall maintain records related to the product(s) and or service(s) supplied under this PO for a period of not less than 5 years from the on-dock date of shipment to AM&S unless otherwise specified. Supplier will provide copies upon request from AM&S.
7) Right of Access
Supplier shall provide Right of Access by AM&S, AM&S customer(s), and/or Regulatory Agencies to all applicable areas of all facilities, at any level of the supply chain, involved in the order and to applicable records.
8) Prevention of Counterfeit Products
Section 3.1 of AS9100D defines Counterfeit Parts as “An unauthorized copy, imitation, substitute, or modified part (e.g., material, part, component), which is knowingly misrepresented as a specified genuine part of an original or authorized manufacturer. NOTE: Examples of a Counterfeit Part can include, but are not limited to, the false identification of marking or labeling, grade, serial number, date code, documentation, or performance characteristics.” Supplier should plan, implement, and control processes, appropriate to the Supplier and the product, for the prevention of Counterfeit or suspect Counterfeit Part use and their inclusion in product(s) delivered to The Company. NOTE: Counterfeit Part prevention processes should consider: − training of appropriate persons in the awareness and prevention of Counterfeit Parts; − application of a parts obsolescence monitoring program; controls for acquiring externally provided product from original or authorized manufacturers, authorized distributors, or other approved sources; − requirements for assuring traceability of parts and components to their original or authorized manufacturers; − verification and test methodologies to detect Counterfeit Parts; − monitoring of Counterfeit Parts reporting from external sources; − quarantine and reporting of suspect or detected Counterfeit Parts. AS9100D Section 8.7.1 says “Counterfeit, or suspect Counterfeit, Parts should be controlled to prevent reentry into the supply chain.” As such, should The Company suspect Counterfeit Part(s) were delivered, The Company will manage said Counterfeit Parts per its Non-conformance Process and hold said parts while The Company works with the Supplier and The Company’s customer to decide as to whether the suspect Counterfeit Parts are really Counterfeit. If, upon resolution with The Company’s customer and Supplier, it is determined Counterfeit Part(s) were delivered to The Company said parts will not be returned and the Supplier should not be paid for said parts. The Company will dispose of the parts as directed by The Company’s customer. In absence of specific direction from The Company’s customer, said Counterfeit Parts will be scraped and disposed at The Company.
9) Packaging and Preservation
Prevention of Foreign Object Damage/Debris (FOD) The Supplier should establish a program, as applicable, to prevent, detect, and remove foreign objects/debris of any product provided to AM&S. The Supplier should package product in such a manner suitable for preservation and to prevent damage to the product from each other (in the same box, container, etc.) or from normal handling and transport. By delivering items to AM&S, Supplier shall be deemed to have certified that such items are free from FOD.
10) Responsibility of Conformance to Design - Rejections
Regardless of any inspection acceptance of delivered product or service by AM&S, AM&S customers (or higher tier customers), the Supplier remains responsible to assure delivered product and or services complies with the designs and specifications to which the product or service was ordered. Should AM&S reject any item from Supplier a Non-conformance Report will be created. The Non-conformance Report will be sent to the Supplier for correction/rework/replacement of the rejected condition (if needed), as well as Cause and Corrective Action Investigation.
12) Personnel Awareness Supplier will have program and/or training in place to assure supplier personnel are aware of
A) Their contribution to product or service conformity.
B) Their contribution to product safety (ref AS9100D ¶3.4 for definition).
C. The importance of ethical behavior.
13) Tooling, Materials and Documents
All tooling, materials, and documents, or other tangible items furnished by AM&S, will be delivered to AM&S at its request (or at the end of the contract) in good condition.
Supplier, its agents, contractors and employees waive any and all claims against AM&S for personal injuries or property damage arising out of or related to providing the products or services under this purchase order.
15) Trade Secrets and Confidential Information
Supplier shall not disclose or use, except to the extent required to fulfill this purchase order or requests for quotes, any confidential matter or trade secrets of AM&S or its clients.
16) Suppliers shall be routinely evaluated and monitored by AM&S for performance. Variables such as quality, on time delivery and overall customer service shall be used to determine approvals for use by AM&S buyers.
17) To ensure all requirements are met, interactions between AM&S and suppliers shall include, but are not limited too, emails, phone calls and/or site visits.